Abstract: The severe acute respiratory syndrome coronavirus 2 (SARS-CoV-2) pandemic will be remembered as one of the defining events of the 21st century. The rapid global outbreak has had significant impacts on human society and is already responsible for millions of deaths. Understanding and tackling the impact of the virus has required a worldwide mobilisation and coordination of scientific research. The COVID-19 Data Portal (https://www.covid19dataportal.org/) was first released as part of the European COVID-19 Data Platform, on April 20th 2020 to facilitate rapid and open data sharing and analysis, to accelerate global SARS-CoV-2 and COVID-19 research. The COVID-19 Data Portal has fortnightly feature releases to continue to add new data types, search options, visualisations and improvements based on user feedback and research. The open datasets and intuitive suite of search, identification and download services, represent a truly FAIR (Findable, Accessible, Interoperable and Reusable) resource that enables researchers to easily identify and quickly obtain the key datasets needed for their COVID-19 research.
This paper aims to propose a set of quantitative statistical indicators for measuring the scientific relevance of research groups and researchers, based on high-impact open-access digital production repositories.
An action research (AR) methodology is proposed in which research is associated with the practice; research informs practice and practice is responsible for informing research in a cooperative way. AR is divided into five phases, beginning with the definition of the problematic scenario and an analysis of the state of the art and ending with conducting tests and publishing the results.
The proposed indicators were used to characterise group and individual output in a major public university in south-eastern Mexico. University campuses hosting a large number of high-impact research groups. These indicators were very useful in generating information that confirmed specific assumptions about the scientific production of the university.
The data used here were retrieved from Scopus and open access national repository of Mexico. It would be possible to use other data sources to calculate these indicators.
The system used to implement the proposed indicators is independent of any particular technological tool and is based on standards for metadata description and exchange, thus facilitating the easy integration of new elements for evaluation.
Many organisations evaluate researchers according to specific criteria, one of which is the prestige of journals. Although the guidelines differ between evaluation bodies, relevance is measured based on elements that can be adapted and where some have greater weight than others, including the prestige of the journal, the degree of collaboration with other researchers and individual production, etc. The proposed indicators can be used by various entities to evaluate researchers and research groups. Each country has its own organisations that are responsible for evaluation, using various criteria based on the impact of the publications.
The proposed indicators assess based on the importance of the types of publications and the degree of collaborations. However, they can be adapted to other similar scenarios.
Abstract: The National Transportation Library (NTL) at the United States Department of Transportation (USDOT) provides national and international access to the crucial transportation information that falls within the scope of grey literature, including the results of U.S. government funded research. Founded as an all-digital library in 1998, NTL’s collections include full-text-born digital and digitized publications, data products, and other resources. All items are in the public domain and available for reuse without restriction. Since 2016, NTL has led the implementation of the USDOT’s Official Public Access Plan issued in response to the February 22, 2013 Office of Science and Technology Policy (OSTP) Memorandum for the Heads of Executive Departments and Agencies entitled Increasing Access to the Results of Federally Funded Scientific Research. This paper discusses the effect this plan has had on a grey literature library and the efforts to create and maintain a public access repository, as well as exploring relationships between repository platform, contents, and people.
Abstract: While institutional repositories have long focused on ensuring the availability of research, recent university initiatives have begun to focus on other aspects of open access, such as digital accessibility. Indiana University’s institutional repository (IR), IUScholarWorks, audited the accessibility of its existing content and created policies to encourage accessible submissions. No established workflows considering accessibility existed when this audit took place, and no additional resources were allocated to facilitate this shift in focus. As a result, the Scholarly Communication team altered the repository submission workflow to encourage authors to make their finished documents accessible with limited intervention. This paper shares an overview of the accessibility audit that took place, the changes made to our submission process, and finally provides tips and resources for universities who aim to integrate accessibility more thoroughly into their IR practices.
Abstract: In 2019 we became increasingly aware of authors at Imperial College London choosing to publish grey literature through local website PDF or full text hosting. Recognising the need to improve the institutional open access repository as a venue of choice to publish or co-publish grey literature, we developed a publishing model of identifiers (DOIs and ORCIDs) and metrics (indexing, citations and Altmetric coverage). Some of the incentives already existed in the repository but had not previously been explicitly communicated as benefits; whilst others required technical infrastructure development and scholarly communications education for authors. As of September 2020, a 206% increase in deposit of one type of grey literature has been observed on the previous full year, including Imperial’s influential COVID-19 reports.
“Replacing a process where we pulled in citations with MSU affiliation, performed copyright clearance, then sent an email asking for the appropriate version of a paper (and then another email to ask for the postprint instead of the publisher’s PDF we are often sent), this new tool automates the copyright clearance and version checking processes while collecting detailed metadata and deposit information.
On my end, setup was easy. Shareyourpaper.org led me through a setup process that collected my contact information, repository name, deposit preferences, and OA policies at my institution, and customized some code that I could copy and paste into my library web page. With my basic (read: very basic) HTML skills, I was more than qualified to set up the service in about 7 minutes….
Retraining authors is a bit less straightforward. Six months into using Shareyourpaper.org as part of my permissions and request workflow for my institutional repository, the email still reads, “We are piloting a new system to make deposit easier and faster.” Recognizing that change is slow in academia and that it will take time to rebuild trust in the deposit system, we will be “piloting” this process for at least a year.
So far, the system works exactly as it should 99% of the time (and those 1% bugs are being worked through as I type), and my authors are really excited about the ease and efficiency of the system—we had 20% request fulfillment in the first 24 hours of sending out the latest batch. With a reminder email, we are collecting over 55% of our requested articles. And still, I’m going to be cautious….
While we haven’t perfected all of our internal processes yet, the introduction of Shareyourpaper into our workflow has decreased the time spent sending out article requests and doing copyright clearance from nearly 2 1/2 days (for about 100 articles) to close to 2 1/2 hours! …”
“Preprint servers offer a means to disseminate research reports before they undergo peer review and are relatively new to clinical research.1-4 medRxiv is an independent, not-for-profit preprint server for clinical and health science researchers that was introduced in June 2019.4 A central question was whether there would be adoption of a new approach to dissemination of pre–peer-review science. Now, a year after its establishment, we report medRxiv’s submissions, posts, and downloads.”
Abstract: Open Access (OA) is a widely debated issue in the scientific community as well as in the publishing industry. Although people in all walks of life are greatly benefitted by the OA philosophy, libraries and information centres have been the prime beneficiaries of the new model of information access and delivery. The main objective of the OA ventures is to make ther ecorded scholarly output freely available to all readers over the Internet. The paper is a case study of E-LIS repository which provides open access LIS literature worldwide. The study found that India is the highest contributor to the repository among all the 42 Asian countries with 658 submissions followed by Turkey and China. M. S. Sridhar, former librarian of ISRO Satellite Centre, Bangalore found to be the highest individual contributors to E-LIS from India with 106 (234%) papers.
Abstract: This article describes the design and development of an interoperable application that supports green open access with long-term sustainability and improved user experience of article deposit. The lack of library resources and the unfriendly repository user interface are two significant barriers that hinder green open access. Tasked to implement the open access mandate, librarians at an American research university developed a comprehensive system called Easy Deposit 2 to automate the support workflow of green open access. Easy Deposit 2 is a web application that is able to harvest new publications, to source manuscripts on behalf of the library, and to facilitate self-archiving to a university’s institutional repository. The article deposit rate increased from 7.40% to 25.60% with the launch of Easy Deposit 2. The results show that a computer system can implement routine tasks to support green open access with success. Recent developments in digital repository provide new opportunities for innovation, such as Easy Deposit 2, in supporting open access. Academic librarians are vital in promoting “openness” in scholarly communication, such as transparency and diversity in the sharing of publication data.
“As web accessibility initiatives increase across institutions, it is important not only to reframe and rethink policies, but also to develop sustainable and tenable methods for enforcing accessibility efforts. For institutional repositories, it is imperative to determine the extent to which both the repository manager and the user are responsible for depositing accessible content. This presentation allows us to share our accessibility framework and help repository and content managers craft sustainable, long-term goals for accessible content in institutional repositories, while also providing openly available resources for short-term benefit.
Indiana University’s institutional repository, IUScholarWorks, audited the accessibility of its existing content and created policies to encourage accessible submissions. No established workflows considering accessibility existed when this audit took place, and no additional resources were allocated to facilitate this shift in focus. As a result, the Scholarly Communication team altered the repository submission workflow to encourage authors to make their finished documents accessible with limited intervention.
We identified a spectrum of accessibility services, ranging from applying nascent accessibility practices to implementing long term solutions. When initiating new policies, responsibility for accessibility will often fall more heavily upon the user, while ideal practices aim to be more collaborative in nature. Initially, instead of concentrating resources on retroactively deleting non-accessible content, we focused on our submission process, which we believe emphasizes the importance of depositing accessible documents. We created guidelines that allow users to add basic accessibility improvements without needing to significantly restructure or rewrite their document. Our guidelines provide “quick fixes” that authors can easily implement to their finished documents prior to submission, including adding structural tags and alt text, clearly labeling lists, and identifying document language. Moving forward, we aim to implement ideal accessibility standards for deposited work, regardless of format or origin.”