Category Archives: oa.case.repositories

Summer of migration: consolidating institutional repositories into a redesigned singular platform | Emerald Insight

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Abstract:  Purpose

The purpose of this paper is to describe a state mandated merger of two institutional repositories from two separate campuses of a university into one new institutional repository. Due to a State Legislature mandate, the University of South Florida was required to merge institutional repositories from two campus into one new institutional repository.

Design/methodology/approach

USF Libraries formed a committee, planned for the migration and executed of the migration.

Findings

The authors discovered many unforeseen issues during the process of the migration such as difficulties with site redirects and hidden collections.

Originality/value

This project was a large-scale migration of institutional repositories, under a tight deadline due to a legislative mandate, that has not been discussed in detail in the literature.

Expanding your institutional repository: Librarians working with faculty – ScienceDirect

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“Since a successful institutional repository will contain a higher percentage of the contributors’ materials, we implemented a system to upload faculty publications more effectively to our academic library’s institutional repository. This article acts as an explanation of that system, in the hopes that other scholars or libraries can implement similar systems to increase the popularity of their own institutional repositories. Our method enables a maximum level of materials inputted with minimal required effort from faculty or scholars. We utilize student workers and the resources of the institutional repository manager to get materials uploaded. The success of this method is indicated by the increase in articles that have been uploaded to our institutional repository; as a result of the implementation of this program, the number of publications in our university’s institutional repository by these authors has increased 174 %.

“The Handy IR Manager: A Toolkit for Recruitment, Intake, and Promotion” by Melody Herr, Jessica Kelly et al.

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Abstract:  You seek fresh strategies for recruiting new collections for your institutional repository (IR). You strive to improve intake workflows and expedite metadata creation for hosted collections. You wonder how to attract users to repository content. If you see yourself in any – or all – of these scenarios, come to this session for inspiration and practical tools.

The Scholarly Communications team will present successful strategies that we’ve developed at the University of Arkansas for recruitment, intake, and promotion, using examples from our work with research centers and student journals.

Doctor of nursing practice scholarship dissemination through an open access repository – ScienceDirect

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Abstract:  Open access repositories have become more widely used for the dissemination of Doctor of Nursing Practice (DNP) scholarly projects nationally and internationally. This article shares lessons learned from five years of experience with using an institutional repository, archiving and showcasing over 100 full-text DNP projects in the collection. The aims of this article are to examine the advantages of disseminating DNP scholarly projects through an Open Access (OA) repository and to explore how items archived in OA repositories complement traditional publishing models as supplementary parts of the research ecosystem. Items from the collection have been downloaded over 72,000 times at over 3700 institutions in 182 countries around the globe. Archiving DNP projects in an OA collection can improve health care practices by augmenting the dissemination of practice outcomes in traditional peer-reviewed literature. This article provides guidance for those looking to establish and evaluate similar collections, highlighting lessons learned.

 

Show your work: Tools for open developmental science – ScienceDirect

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Abstract:  Since grade school, students of many subjects have learned to “show their work” in order to receive full credit for assignments. Many of the reasons for students to show their work extend to the conduct of scientific research. And yet multiple barriers make it challenging to share and show the products of scientific work beyond published findings. This chapter discusses some of these barriers and how web-based data repositories help overcome them. The focus is on Databrary.org, a data library specialized for storing and sharing video data with a restricted community of institutionally approved investigators. Databrary was designed by and for developmental researchers, and so its features and policies reflect many of the specific challenges faced by this community, especially those associated with sharing video and related identifiable data. The chapter argues that developmental science poses some of the most interesting, challenging, and important questions in all of science, and that by openly sharing much more of the products and processes of our work, developmental scientists can accelerate discovery while making our scholarship much more robust and reproducible.

 

The craft and coordination of data curation: complicating “workflow” views of data science

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Abstract:  Data curation is the process of making a dataset fit-for-use and archiveable. It is critical to data-intensive science because it makes complex data pipelines possible, makes studies reproducible, and makes data (re)usable. Yet the complexities of the hands-on, technical and intellectual work of data curation is frequently overlooked or downplayed. Obscuring the work of data curation not only renders the labor and contributions of the data curators invisible; it also makes it harder to tease out the impact curators’ work has on the later usability, reliability, and reproducibility of data. To better understand the specific work of data curation — and thereby, explore ways of showing curators’ impact — we conducted a close examination of data curation at a large social science data repository, the Inter-university Consortium of Political and Social Research (ICPSR). We asked, What does curatorial work entail at ICPSR, and what work is more or less visible to different stakeholders and in different contexts? And, how is that curatorial work coordinated across the organization? We triangulate accounts of data curation from interviews and records of curation in Jira tickets to develop a rich and detailed account of curatorial work. We find that curators describe a number of craft practices needed to perform their work, which defies the rote sequence of events implied by many lifecycle or workflow models. Further, we show how best practices and craft practices are deeply intertwined.

 

a figshare case study: A Repository for All Open Access Resources

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“This case study explores the evolution of La Trobe University’s instance of Figshare from a data repository to Open@LaTrobe (OPAL) — an institutional repository that supports data, publications, special collections, educational resources, and more as well as their process for rolling it out across the university.”

COVID-19 Data Portal: accelerating SARS-CoV-2 and COVID-19 research through rapid open access data sharing | Nucleic Acids Research | Oxford Academic

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Abstract:  The severe acute respiratory syndrome coronavirus 2 (SARS-CoV-2) pandemic will be remembered as one of the defining events of the 21st century. The rapid global outbreak has had significant impacts on human society and is already responsible for millions of deaths. Understanding and tackling the impact of the virus has required a worldwide mobilisation and coordination of scientific research. The COVID-19 Data Portal (https://www.covid19dataportal.org/) was first released as part of the European COVID-19 Data Platform, on April 20th 2020 to facilitate rapid and open data sharing and analysis, to accelerate global SARS-CoV-2 and COVID-19 research. The COVID-19 Data Portal has fortnightly feature releases to continue to add new data types, search options, visualisations and improvements based on user feedback and research. The open datasets and intuitive suite of search, identification and download services, represent a truly FAIR (Findable, Accessible, Interoperable and Reusable) resource that enables researchers to easily identify and quickly obtain the key datasets needed for their COVID-19 research.

An indexing system for the relevance of academic production and research from digital repositories and metadata | Emerald Insight

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Abstract:  Purpose

This paper aims to propose a set of quantitative statistical indicators for measuring the scientific relevance of research groups and researchers, based on high-impact open-access digital production repositories.

Design/methodology/approach

An action research (AR) methodology is proposed in which research is associated with the practice; research informs practice and practice is responsible for informing research in a cooperative way. AR is divided into five phases, beginning with the definition of the problematic scenario and an analysis of the state of the art and ending with conducting tests and publishing the results.

Findings

The proposed indicators were used to characterise group and individual output in a major public university in south-eastern Mexico. University campuses hosting a large number of high-impact research groups. These indicators were very useful in generating information that confirmed specific assumptions about the scientific production of the university.

Research limitations/implications

The data used here were retrieved from Scopus and open access national repository of Mexico. It would be possible to use other data sources to calculate these indicators.

Practical implications

The system used to implement the proposed indicators is independent of any particular technological tool and is based on standards for metadata description and exchange, thus facilitating the easy integration of new elements for evaluation.

Social implications

Many organisations evaluate researchers according to specific criteria, one of which is the prestige of journals. Although the guidelines differ between evaluation bodies, relevance is measured based on elements that can be adapted and where some have greater weight than others, including the prestige of the journal, the degree of collaboration with other researchers and individual production, etc. The proposed indicators can be used by various entities to evaluate researchers and research groups. Each country has its own organisations that are responsible for evaluation, using various criteria based on the impact of the publications.

Originality/value

The proposed indicators assess based on the importance of the types of publications and the degree of collaborations. However, they can be adapted to other similar scenarios.

Full article: Providing Public Access to Grey Literature at the National Transportation Library

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Abstract:  The National Transportation Library (NTL) at the United States Department of Transportation (USDOT) provides national and international access to the crucial transportation information that falls within the scope of grey literature, including the results of U.S. government funded research. Founded as an all-digital library in 1998, NTL’s collections include full-text-born digital and digitized publications, data products, and other resources. All items are in the public domain and available for reuse without restriction. Since 2016, NTL has led the implementation of the USDOT’s Official Public Access Plan issued in response to the February 22, 2013 Office of Science and Technology Policy (OSTP) Memorandum for the Heads of Executive Departments and Agencies entitled Increasing Access to the Results of Federally Funded Scientific Research. This paper discusses the effect this plan has had on a grey literature library and the efforts to create and maintain a public access repository, as well as exploring relationships between repository platform, contents, and people.

 

Web Accessibility in the Institutional Repository: Crafting User-Centered Submission Policies: The Serials Librarian: Vol 0, No 0

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Abstract:  While institutional repositories have long focused on ensuring the availability of research, recent university initiatives have begun to focus on other aspects of open access, such as digital accessibility. Indiana University’s institutional repository (IR), IUScholarWorks, audited the accessibility of its existing content and created policies to encourage accessible submissions. No established workflows considering accessibility existed when this audit took place, and no additional resources were allocated to facilitate this shift in focus. As a result, the Scholarly Communication team altered the repository submission workflow to encourage authors to make their finished documents accessible with limited intervention. This paper shares an overview of the accessibility audit that took place, the changes made to our submission process, and finally provides tips and resources for universities who aim to integrate accessibility more thoroughly into their IR practices.

 

Full article: An Institutional Repository Publishing Model for Imperial College London Grey Literature

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Abstract:  In 2019 we became increasingly aware of authors at Imperial College London choosing to publish grey literature through local website PDF or full text hosting. Recognising the need to improve the institutional open access repository as a venue of choice to publish or co-publish grey literature, we developed a publishing model of identifiers (DOIs and ORCIDs) and metrics (indexing, citations and Altmetric coverage). Some of the incentives already existed in the repository but had not previously been explicitly communicated as benefits; whilst others required technical infrastructure development and scholarly communications education for authors. As of September 2020, a 206% increase in deposit of one type of grey literature has been observed on the previous full year, including Imperial’s influential COVID-19 reports.

 

Our first six months using Shareyourpaper.org for Libraries

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“Replacing a process where we pulled in citations with MSU affiliation, performed copyright clearance, then sent an email asking for the appropriate version of a paper (and then another email to ask for the postprint instead of the publisher’s PDF we are often sent), this new tool automates the copyright clearance and version checking processes while collecting detailed metadata and deposit information.

On my end, setup was easy. Shareyourpaper.org led me through a setup process that collected my contact information, repository name, deposit preferences, and OA policies at my institution, and customized some code that I could copy and paste into my library web page. With my basic (read: very basic) HTML skills, I was more than qualified to set up the service in about 7 minutes….

Retraining authors is a bit less straightforward. Six months into using Shareyourpaper.org as part of my permissions and request workflow for my institutional repository, the email still reads, “We are piloting a new system to make deposit easier and faster.” Recognizing that change is slow in academia and that it will take time to rebuild trust in the deposit system, we will be “piloting” this process for at least a year.

 

So far, the system works exactly as it should 99% of the time (and those 1% bugs are being worked through as I type), and my authors are really excited about the ease and efficiency of the system—we had 20% request fulfillment in the first 24 hours of sending out the latest batch. With a reminder email, we are collecting over 55% of our requested articles. And still, I’m going to be cautious….

While we haven’t perfected all of our internal processes yet, the introduction of Shareyourpaper into our workflow has decreased the time spent sending out article requests and doing copyright clearance from nearly 2 1/2 days (for about 100 articles) to close to 2 1/2 hours! …”

Submissions and Downloads of Preprints in the First Year of medRxiv | Medical Journals and Publishing | JAMA | JAMA Network

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“Preprint servers offer a means to disseminate research reports before they undergo peer review and are relatively new to clinical research.1-4 medRxiv is an independent, not-for-profit preprint server for clinical and health science researchers that was introduced in June 2019.4 A central question was whether there would be adoption of a new approach to dissemination of pre–peer-review science. Now, a year after its establishment, we report medRxiv’s submissions, posts, and downloads.”

Open Access Self-Archiving in Library and Information Science: Indian Contribution To – DocsLib

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Abstract:  Open Access (OA) is a widely debated issue in the scientific community as well as in the publishing industry. Although people in all walks of life are greatly benefitted by the OA philosophy, libraries and information centres have been the prime beneficiaries of the new model of information access and delivery. The main objective of the OA ventures is to make ther ecorded scholarly output freely available to all readers over the Internet. The paper is a case study of E-LIS repository which provides open access LIS literature worldwide. The study found that India is the highest contributor to the repository among all the 42 Asian countries with 658 submissions followed by Turkey and China. M. S. Sridhar, former librarian of ISRO Satellite Centre, Bangalore found to be the highest individual contributors to E-LIS from India with 106 (234%) papers.