“The Shared Collections Program Director is charged to provide collaborative leadership and set the strategic direction for acquiring, building and managing the UC Libraries’ shared systemwide digital collection – one of the largest in the world – while also addressing the profound problems in the marketplace for scholarly publications through open access transformation. The position is responsible for the oversight of both the systemwide negotiation, licensing, and management of shared digital materials for the UC Libraries, and for the university’s efforts to transition its systemwide online journal licenses to open access, thus supporting the university’s mission to make the fruits of its research available worldwide.

The Shared Collections Program Director’s portfolio includes oversight of the Shared Print Program, a major collaborative initiative designed to build, develop and sustain shared physical library collections within and beyond UC, extending the value and reach of UC’s 40 million print holdings in partnership with other institutions regionally and nationally. The CDL acts as the administrative host for the Western Regional Storage Trust (WEST), a distributed print journal archiving program, and its Shared Print Program provides leadership, strategic direction, and managerial oversight of the collaboration. The Director’s portfolio also includes a distributed team based at UC San Diego, responsible for the systemwide acquisition and cataloging of library databases, electronic journals, ebooks, and select open access digital resources.

Reporting to CDL’s Associate Vice Provost/Executive Director (AVP/ED), and consulting within the UC Libraries’ ten-campus advisory structure, the Shared Collections Program Director is a member of the CDL senior leadership team tasked with planning and implementing a comprehensive and coordinated portfolio of services. The Director is supported in their overall management of the Shared Collections portfolio by a leadership team including the Assistant Director of Systemwide Licensing and Collection Services, the Assistant Director of Open Access Agreements, and the Shared Print Manager….”

University of California Libraries and JMIR Publications Renew Multi-Payer Open Access Agreement

“JMIR Publications has announced the renewal of our multi-payer agreement with the University of California (UC) for an additional year. Renewal of the agreement continues UC’s funding support for its affiliated authors who choose to publish in JMIR’s unique portfolio of journals, which focus on digital health and public health, and include a new generation of overlay journals (JMIRx). 

The pilot agreement was originally signed in 2020 and was the first multi-payer deal completed by UC with a fully open access publisher. According to the agreement, the 10 UC campus libraries contribute the first USD $1000 of any JMIR article processing charge (APC) for eligible authors. Protocols can be published free of charge for the authors. Authors are asked to pay the remainder of the APC from their research funds, if available. 

This cost-sharing model is designed to enable the UC libraries to stretch their available funds to support as many authors as possible. If an author does not have research funds to cover the balance, the UC libraries will pay the entire APC on their behalf, ensuring that lack of research funds does not present a barrier for UC authors who wish to publish in JMIR’s open access journals. Under the renewed deal, UC authors will continue to benefit through December 31, 2022….”

Draft policy on University of California research data open for second round of review – Office of Scholarly Communication

“The draft of the Presidential Policy on University of California Research Data is now open for a second round of systemwide review. The purposes of the policy are to 1) clarify ownership of and responsibility for research data generated during the course of University Research, 2) encourage active data management practices, and 3) provide guidance with respect to procedures when a researcher leaves the University. 

Ownership of research data by the UC Regents is a long-standing precept originally articulated in Regulation 4 (Academic Personnel Manual 020), where it states “Notebooks and other original records of the research are the property of the University.” Not since Regulation 4’s issuance in 1958, however, has any other systemwide UC policy provided further information on this stance. To provide more guidance to the UC community, the Research Policy and Analysis (RPAC) unit within Academic Affairs at the Office of the President began work in 2017 on a draft research data policy document, originally consulting with a small advisory group of representatives from UC San Diego, UCLA, UC Berkeley, the Office of General Counsel, and California Digital Library. …”

New pilot open access agreement between the University of California and Wiley

We’re delighted to announce that as of March 15, corresponding authors at all ten UC campuses and the Lawrence Berkeley National Laboratory (LBNL) who publish open access articles in Wiley journals will receive a 15 percent discount on the open access fee (also known as an article processing charge, or APC) as part of a new pilot agreement UC has negotiated with the publisher.

University of California and Wiley Partner to Publish More Open Access Research | John Wiley & Sons, Inc.

“The agreement brings together UC, which generates nearly 10 percent of all U.S. research output, and Wiley, which publishes nearly 2,000 peer-reviewed journals, to advance a sustainable transition to open access.

Under the pilot agreement, which covers articles published from January 1 to December 31, 2022, Wiley will make open access the first-choice option for articles by authors at five UC campuses — Irvine, Merced, Riverside, Santa Barbara, and Santa Cruz.  For authors at those five campuses who publish in Wiley journals, the UC libraries will automatically cover the first $1,000 of the article publication charge (APC) and authors will be asked to pay the balance; those who do not have research funds available can request full funding of the APC from the libraries.  The pilot allows UC and Wiley to test new processes and models and will help with product development before exploring potential future expansion to the entire UC system.

Additionally, corresponding authors at all ten UC campuses and the Lawrence Berkeley National Laboratory will receive a discount on APCs when publishing open access in Wiley journals….”

UC Davis Library launches AggieOpen to support OER adoption & creation

“This Open Education Week, the library is launching a new program, AggieOpen, to work with UC Davis faculty and instructors to help them access, adapt, adopt and author open educational resources.

Through AggieOpen, the university seeks to promote a more equitable and culturally relevant educational experience at UC Davis by helping instructors create, find, and select openly licensed course materials. Making affordable course materials more widely available will benefit both UC Davis students and students of higher education globally….

To support instructors who want to explore how open educational resources can be used in their courses, the UC Davis Library will:

Offer a series of OER Discovery Workshops, the first of which will take place on May 5 (register here).
Provide consultation for instructors to identify OER that support their teaching style and course learning outcomes, as well as navigating copyright and open licensing.
Maintain an OER Collections guide to connect instructors with openly licensed learning materials…”

UC Davis Library and California Digital Library launch project to explore expanded lending of digitized books

“Digitized books have become increasingly popular in recent years, and for university libraries and scholars, the first 18 months of the pandemic threw their value into sharp relief. As campuses across the country closed, many libraries began offering expanded access to digital versions of the print books in their collections as an emergency measure, driving ebook use to new heights and unexpectedly launching a large-scale experiment in online scholarship.

Libraries have long provided digital access to older books in the public domain and those published more recently with open access. But programs established during the pandemic, such as the HathiTrust Digital Library’s Emergency Temporary Access Service, opened a new frontier by offering temporary access to digitized versions of in-copyright materials, as well.

Based on the University of California’s preliminary assessment, the experiment was a resounding success with faculty and student users. However, as with many experiments, it has also raised a host of questions about long-term implementation, especially as user demand for digital materials continues to increase. Under the leadership of the UC Davis Library and the California Digital Library (CDL) and with support from The Andrew W. Mellon Foundation, UC has begun an investigation of key questions around the future of ebook lending….”

UC Davis Contacts Alumni Authors in Successful Project to Open Theses and Dissertations for Worldwide Access – California Digital Library

“From January to September 2021, Sara Gunasekara of the UC Davis Archives and Special Collections Department, headed by Kevin Miller, undertook a project to expand access to UC Davis theses and dissertations digitized by Google and deposited in HathiTrust. Per copyright law, access to these volumes was restricted, based on their date of “publication.” Sara’s strategy for overcoming this barrier was to contact these alumni authors, asking them to submit a Rights Holder Creative Commons Declaration Form to HathiTrust, in order to have a Creative Commons License applied to their works. As a result, 1,047 UC Davis theses and dissertations were opened for worldwide access, to date, in HathiTrust. 

In all, nearly 24,000 UC Davis theses and dissertations (published from 1923 – 2010, with the physical volumes stored at UC’s Northern Regional Library Facility [NRLF]) were digitized by Google in 2017 as part of the Google Library Project. The resulting scans were uploaded to both HathiTrust and Google Books. UC has also partnered with Google to digitize dissertations and theses from UC Berkeley, UC Santa Cruz, and UCSF, all of which are also in HathiTrust, which means that UC Davis’ model could be used by these campuses as well – given staff availability.

The UC Davis Archives and Special Collections team had long wanted to conduct an outreach effort to open theses and dissertations in HathiTrust, but did not have the bandwidth until the COVID-19 pandemic changed everything. In the past, the team reached out to an author only when their thesis or dissertation was requested through interlibrary loan. This process had introduced them to the challenges and rewards of tracking down and contacting alumni authors, so the team knew what a larger scale project would entail. Then working from home actually provided the opportunity required for such an initiative.”

Borchard Foundation Grant Will Help Digitize Rare Art Exhibition Catalogs | UCSB Library

“The Albert and Elaine Borchard Foundation issued a $10,000 grant to the UC Santa Barbara Library for the digitization of a portion of the Marcel Nicolle Collection, which consists of more than 1,000 rare 19th-century exhibition catalogs in Western European languages, mostly French….


Digitization will help mitigate further damage to the objects by decreasing physical handling and will also help broaden research access to these frequently requested materials. It also provides opportunities for text mining and other forms of digital scholarship on the collection….”

Borchard Foundation Grant Will Help Digitize Rare Art Exhibition Catalogs | UCSB Library

“The Albert and Elaine Borchard Foundation issued a $10,000 grant to the UC Santa Barbara Library for the digitization of a portion of the Marcel Nicolle Collection, which consists of more than 1,000 rare 19th-century exhibition catalogs in Western European languages, mostly French….


Digitization will help mitigate further damage to the objects by decreasing physical handling and will also help broaden research access to these frequently requested materials. It also provides opportunities for text mining and other forms of digital scholarship on the collection….”

Combinatorial Theory Publishes First Issue! – Office of Scholarly Communication

“The eScholarship Publishing program at the University of California is delighted to announce the publication of the first issue of Combinatorial Theory, a new open access journal focused on mathematical research in Combinatorics, with applications throughout the mathematical, computational and natural sciences. As described by its editors, Combinatorial Theory is “owned by mathematicians, dedicated to Diamond Open Access publishing with no fees for authors or readers, and committed to an inclusive view of the vibrant worldwide community in Combinatorics.”

Combinatorial Theory was founded in September 2020, when most of the editorial board for one of the oldest and most prestigious journals in Combinatorics, the Elsevier-owned Journal of Combinatorial Theory, Ser. A (JCTA), announced their intention to resign and start a new, open access journal. Learn more about the founding of this journal.

Combinatorial Theory is fully funded through 2025, thanks to institutional investments via the Open Access Community Investment Program (OACIP), including substantial funding from the University of California systemwide libraries. See the full list of journal sponsors….”

Assistant Director of Systemwide Licensing and Collection Services

“The Assistant Director of Systemwide Licensing and Collection Services leads and manages systemwide licensing activities, including negotiating business arrangements and license agreements for digital scholarly content worth in excess of $45 million on behalf of the University of California Libraries and UC-affiliated national laboratories, and oversight of all phases of licensing activity from inception through acquisitions and life-cycle management. Responsibilities include developing goals and objectives for CDL licensing services and managing a distributed professional staff, including a licensing unit based out of CDL’s Oakland headquarters responsible for business negotiation and ongoing management of shared digital resources, and oversight of collections services units located at UC San Diego that provide acquisitions and shared cataloging services on behalf of CDL and the UC Libraries.

The Assistant Director manages the negotiation of licensing terms and conditions for scholarly content with over 100 vendors of digital resources comprising the collaborative investments of the ten University of California campuses and two national laboratories, and facilitates collaborative decision-making among UC Libraries collection managers and librarians responsible for shared content licensing, including through the development of cost-sharing models; provides strategic and operational direction to CDL’s licensing unit and advances the interests of CDL and the UC Libraries through collaborative leadership and professional engagement at the regional and national level; advises the Director of Shared Collections regarding all aspects of collections licensing, electronic resource management, budget allocation and expenditures, and contract administration; and consult with and receives guidance from Office of General Counsel as needed.  …”

National Academy of Sciences Transformative Open Access Agreement – Office of Scholarly Communication

“As of August 1, 2021, the University of California (UC) has a two-year open access agreement with the National Academy of Sciences (NAS). The agreement allows corresponding authors at all UC campuses and the Lawrence Berkeley and Lawrence Livermore National Laboratories to publish open access in the Proceedings of the National Academy of Sciences (PNAS) for a reduced cost and with no separate article page charges. 

Researchers and students at all UC campuses will also be able to access all PNAS content, dating back to 1915, free of charge. This is the first transformative agreement between PNAS and a U.S. research institution. …”

The UC Berkeley Library is leveling the playing field, one textbook at a time. Here’s how. | UC Berkeley Library News

“When the pandemic hit, the UC Berkeley Library was quick to adapt, and course reserves made the leap to 100 percent digital. The newly minted electronic reserves, or e-reserves, program was born of the need to meet students where they were during the pandemic: That is, everywhere.

And now, the Library is making it last. This semester, the program will continue to connect students with free online versions of their course materials — articles, books, and videos — even as classes, slated to be in person, start to edge toward normalcy. Through the program, the Library is plucking one more worry off students’ plates and providing a much-needed dose of financial relief as the pandemic wears on….”