N8 Research Partnership: Rights Retention means researchers have a strong hand in terms of control over their own work | Plan S

“In 2008 Harvard’s Faculty of Arts & Sciences voted unanimously to adopt a ground-breaking open access policy. Since then, over 70 other institutions, including other Harvard faculties, Stanford and MIT, have adopted similar policies based on the Harvard model. In Europe, such institutional policies have, so far, been slow to get off the ground.

But we are beginning to see that situation change. Over the last months, an increasing number of European institutions have started implementing their own rights retention policies, thereby ensuring that research outputs are disseminated as widely as possible, whilst their researchers retain the freedom to publish in the journal of choice.

The N8 Research Partnership is a collaboration of the eight most research-intensive Universities in the North of England: Durham, Lancaster, Leeds, Liverpool, Manchester, Newcastle, Sheffield and York. Working together, all eight institutions issued a statement on Rights Retention, demonstrating their determination to support their researchers in taking control over their own work. In the following post, Professor Christopher Pressler, John Rylands University Librarian of the University of Manchester, and representative of the N8 Research Partnership, gives us a view from the ground and explains N8’s approach to Rights Retention….”

N8 Research Partnership – Statement on Rights Retention

“The N8 Research Partnership represents the research-intensive universities of the North of England. 12% of all UK academics work at N8 universities as well as almost 200,000 students. The N8 is one of the strongest regional academic consortia in the UK and believes the time is now right to make a coordinated statement on the rights held by our academics over their research….

. In order to achieve this third route to open access researchers need to be able to apply a CC BY licence and place their accepted manuscript in an institutional or other preferred repository. This must now be done without embargo granted to any publisher….”

N8 Research Partnership stands up for researchers with new Rights Retention statement – N8 Research Partnership

“The N8 – which represents 12% of all UK academics and 200,000 students – has released a statement outlining its new stance on the importance of researchers being able to obtain their original rights when their work is published in a journal. The statement was launched at an event held at the University of Manchester’s John Rylands Library, with speakers including the N8’s new chair Professor Charlie Jeffrey and Professor Dame Nancy Rothwell, president and vice-chancellor of the University of Manchester. 

In April 2022, UK Research and Innovation (UKRI) made it mandatory for all research published in journals to be made immediately available via Open Access or transformative Gold journals’ APC charges or through journals released on a transitional Read & Publish deal without APC charges. Open access can also be achieved via depositing the author accepted manuscript and making it available without embargo. 

However, in order to achieve this third route to open access researchers need to be able to apply a CC BY license – which allows anyone to make commercial use of the work under the condition of attributing the research in the manner specified by the author or licensor – and place their accepted manuscript in an institutional or other preferred repository. This must now be done without embargo granted to any publisher. 

However, some publishers are no longer compliant with several not accepting that a researcher’s original rights should be retained by them, meaning that publishers may not accept manuscripts where an application has been made for a CC BY license and the researcher has clearly stated that they own their research.  

The N8’s statement – which has been coordinated through the eight universities’ PVCs for Research, Research Offices, Legal Departments and Libraries – reflects the shared conviction of the importance of researchers retaining their rights.  

Each N8 university will have its own position which may supersede the publisher’s requirements, but ultimately if a researcher is able to publish via an APC to a Gold journal or in a journal covered by a Read & Publish deal then researchers do not need to assert their rights.  

However, the N8 statement strongly recommends that researchers do not by default transfer intellectual property rights to publishers and do use a Rights Retention statement as standard practice….”

Open access deal ‘weakens publishers’ position’ | Times Higher Education (THE)

“Several leading UK universities will ask their academics to deposit their accepted manuscripts in free-to-read domains as part of a new pledge to support open access publication.

Under a new commitment agreed by members of the N8 Research Partnership, whose institutions include the universities of Leeds, Manchester and Sheffield, researchers will be urged to retain their intellectual property (IP) rights, rather than sign them over to publishers.

By doing so, scholars would be free to post final versions of research articles on institutional repositories, after obtaining a CC BY licence – a move that some publishers will not permit, or only allow after an embargo period, a route to publication known as green open access.

That has led to a stand-off between academics and publishers – with some journals refusing to publish manuscripts where an application for a CC BY licence has been made, whereby the researcher states they own the research….”

Research Publications and Copyright Policy | Library | The University of Sheffield

“This guidance is designed to ensure that University of Sheffield staff and PGRs can comply with the Research Publications and Copyright policy. The policy enables authors to control copyright, as set out in the University’s new IP policy, to their own journal articles and conference proceedings papers, apply a CC BY licence to them and make them available via the institutional repository, White Rose Research Online (WRRO) without embargo.

This will help you to comply with external funding requirements for open access as well as supporting our commitment to enabling and promoting research excellence across our community as set out in the University’s Statement of Open Research…”

The University of St Andrews enables researchers to use the rights retained in their scholarly works | Plan S

In 2008 Harvard’s Faculty of Arts & Sciences voted unanimously to adopt a ground-breaking open access policy. Since then, over 70 other institutions, including other Harvard faculties, Stanford and MIT, have adopted similar policies based on the Harvard model. In Europe, such institutional policies have, so far, been slow to get off the ground.

We are beginning to see that situation change.

The University of St Andrews has launched a new Open Access Policy, in effect from 1 February 2023, which harmonises the requirements from research funders, provides greater support to their researchers and aligns with the University’s strategy to “make their research findings widely available for local, national, and global benefit”. In the following interview, Kyle Brady, Scholarly Communications Manager at the University of St Andrews, describes the process which led to the new OA policy, highlights the benefits for the university and its researchers and shares practical tips for other institutions that might consider adopting similar policies towards making all publications openly available as quickly as possible….”

University of Sheffield affirms commitment for research and scholarship access to be ‘open for all’ | News | The University of Sheffield

The University of Sheffield has affirmed its commitment to an open research and scholarship culture, by approving new policies that will ensure its research is accessible to as many people as possible, and encouraging the use and creation of open educational resources throughout its teaching programmes.

University of Leeds Publications Policy – Research and Innovation Service

“Author requirements

Authors must comply with their funders’ policies relating to open access and research data management. 
Authors must register for an individual ORCiD identifier and should link it to their University Publications Database profile [2], include it on any personal webpage, when submitting publications, when applying for grants, and in any research workflow to ensure that the individual is credited for their work and that the correct institutional affiliation is achieved.  
Authors must use a standardised institutional affiliation “University of Leeds” in all research outputs to ensure clear affiliation with the University of Leeds. 
Authors must specify authors’ contributions in all research outputs to ensure individuals’ roles are identifiable and duly recognised. 
Authors must include a Data Access Statement in all research outputs even where there are no data associated with the publication or the data are inaccessible. The statement informs readers where the associated underlying research materials are available and how they can be accessed.  
Authors must acknowledge the source of grant funding associated with a research output in all research outputs. Information about the grant should also be linked, by the author, to the record of the publication in the University Publications Database. Grant information in the University Publications Database is fed automatically from the University’s Grant Information System [3].  
Authors must retain the necessary rights to make the accepted manuscripts of research articles, including reviews and conference papers, publicly available under the terms of a Creative Commons Attribution (CC BY) licence. Recommended wording to include in manuscript submissions is in Appendix 1. This requirement does not apply but is strongly recommended for outputs solely or jointly authored by PGRs (only).  
Authors must record bibliographic details of all research outputs in the University’s publications database. For peer-reviewed research articles, including reviews and conference papers, this must be done as soon as possible after acceptance for publication. When creating the record in the University’s publications database, complete the appropriate fields to confirm that a data access and a rights retention statement have been added to the output itself. 
Authors must deposit full text copies of final accepted peer-reviewed research articles, including reviews and conference papers into the institutional repository, via the University’s publications database as soon as possible after acceptance for publication. Where the output is already available open access via the publisher website a link may be provided instead. The deposit of other outputs e.g. monographs is also encouraged where copyright permits. 
Where copyright allows and there are no confidentiality or commercial constraints, the research outputs in the institutional repository must be made ‘open access’, i.e. freely accessible over the internet. 
Outputs must be made open access as soon as possible after acceptance [4]….”

New Publications Policy makes rights retention a must | Library | University of Leeds

“A new publications policy takes effect from 1 January 2023.

A major update to the University’s Publications Policy will help authors to follow good open research practices. The policy also supports authors to retain intellectual property rights in their work.

Until recently, open research practices have focused on making journal articles openly accessible. Now open access is seen as one part of the wider open research movement, which considers a broader range of research outputs. One key aim is to make more outputs immediately available so that everyone can benefit from access to the most recent research….

The updated Publications Policy features three new author requirements:

Authors must identify all contributors in all roles in all research outputs.
This aligns with research culture initiatives to make sure all contributions are valued and recognised.
Authors must include a Data Access Statement in all research outputs, even when there are no data associated with the publication or the data are inaccessible. The statement says where the associated research materials are available and how they can be accessed.
This enables compliance with the UKRI open access policy.
Authors must retain the necessary rights to make the accepted manuscripts of research articles publicly available under the terms of a Creative Commons Attribution (CC BY) licence. This includes reviews and conference papers….”

Open access publications policy

“11.1. Principle 1: Clause 10 of the IP Policy states that as employer the University generally holds copyright in works produced by employees, however the University waives ownership of copyright in scholarly materials. This is a long-standing commitment, enabling authors to enter into agreements with publishers and undertake the standard practice of signing publication agreements.

11.2. Principle 2: Waiving of copyright comes with the obligation to grant to the University a non-exclusive, irrevocable, royalty-free licence including the right for the University to sub-licence to third parties*. Clause 11 of the IP Policy sets out this ‘grant of rights’ by authors to the University, which acts to rebalance ownership and rights in scholarly works regardless of any downstream arrangements between authors and publishers. The sublicence essentially enables dissemination through the University’s repository system(s) which are in turn accessed by third party indexing services as well as researchers. Sections 14 and 15 of this policy specify the sub-licences and processes required for depositing accepted manuscripts of journal articles in the institutional repository and / or depositing other materials of a scholarly nature where required for compliance with external funding bodies….”

New Open Access policy at St Andrews! – St Andrews Open Research

“The University of St Andrews has launched a new Open Access policy to harmonise the latest requirements from research funders and provide greater support to our researchers, as well as ensuring alignment with the open research objective in the University strategy to “make our research findings widely available for local, national, and global benefit” [University Strategy 2022-27].

You can read the full Open Access policy statement and details aimed at enabling our researchers to use the rights retained in their scholarly works: https://www.st-andrews.ac.uk/policy/research-open-research/open-access-policy.pdf

The University will require Accepted manuscripts for Articles published in Journals and Conference Proceedings to be deposited in Pure. Deposited manuscripts will be made available without embargo and with a Creative Commons CC BY licence.
The University will also require manuscripts for Books and Chapters to be deposited in Pure, but only where there is a funder mandate in place – for instance for Wellcome Trust or UKRI. Here a 12 month embargo is permissible as are alternative Creative Commons licences (although CC BY is preferred).
The full policy contains details on exceptions as well as ‘alternative options’.
The policy will be in effect for research outputs submitted after 01 February 2023….”

Rights Retention Policy

“UiO has adopted the introduction of an institutional rights retention policy (IRRP). The rights retention policy has effect from and including 1.1. 2023, and applies to manuscripts submitted to scholarly journals after this date.

Main points of the rights retention policy:

Ensures that UiO’s authors retain rights to share and use their accepted manuscript version (AAM) freely.
UiO has a non-exclusive right to make all scholarly articles authored by students and staff associated with the institution available with a CC BY 4.0 license in UiO’s research archive, currently DUO.
Employees and students who wish to opt out of this have the opportunity to apply for exemptions for individual articles. Applications are sent in a separate web form and do not need to be substantiated.
The Rector is legally responsible for interpreting the rights policy and for resolving any disputes about its interpretation and application.
UB processes uploads from Cristin and makes them available in the research archive, as well as processes applications for exceptions for individual articles….

The requirement for full and immediate open access to scientific publications cannot be met without a rights retention policy which ensures that articles published in closed journals are also self-archived in the institutional research archive (the green track).

The rights retention policy makes it possible to fulfill the current Open Access policy (#2): “All members of staff employed by UiO after 4 July 2013 shall undertake to do their best to ensure that scientific articles deposited into the institutional repository can be made openly available as soon as possible.”

Institutional rights policy ensures that all UiO authors retain rights to AAM so that this can be uploaded to Cristin and made available in UiO’s research archive, at the same time as the article is published by the journal. In this way, the requirements for immediate open access are met, while at the same time UiO ensures that researchers can freely choose the publication channel….”

A brief history of open access at Harvard · Harvard Library Office for Scholarly Communication

“This is the first of two related posts. The second will describe our current thinking about open access. (Watch for it around Open Access Week, 2020.) We’re looking forward and want to start by showing where we’ve come from. 

For now, this brief history focuses mostly on Harvard’s thinking about subscription journal prices and Harvard’s open access (OA) policies. There are many other OA initiatives at Harvard we might add later, for example on courseware, data, digitization, open-source software, and publishing, as well as our partnerships with larger, multi-institutional initiatives. …”

Open Science services supported by KU Leuven – Open Science

“KU Leuven promotes a sustainable implementation of Open Access and Open Science, and especially sponsors non-profit and community-led initiatives through the KU Leuven Fund for Fair OA. On the one hand, the fund supports various publishing initiatives and infrastructures. On the other hand, the fund joins collective funding programs in the field of open scholarship. On this page you can find an overview of everything that KU Leuven endorses….”

University of Aberdeen Research Publications Policy

“Research staff at the University of Aberdeen have traditionally, when publishing scholarly articles, signed a copyright transfer agreement. As a result, research staff have assigned their copyright to academic publishers, which results in many scholarly articles now being under partial or complete ownership of the academic publishers. In order for the University of Aberdeen and its researchers to comply with funder requirements, and to enable the University of Aberdeen to disseminate its research and scholarship as widely as possible, whilst enabling its research staff to publish their scholarly articles in a journal of their choice, the University of Aberdeen will adopt the following policy….”