Abstract: Open data offer the opportunity to economically combine data into large-scale datasets, fostering collaboration and re-use in the interest of treating researchers’ resources as well as study participants with care. Whereas advantages of utilising open data might be self-evident, the production of open datasets also challenges individual researchers. This is especially true for open data that include personal data, for which higher requirements have been legislated. Mainly building on our own experience as scholars from different research traditions (life sciences, social sciences and humanities), we describe best-practice approaches for opening up research data. We reflect on common barriers and strategies to overcome them, condensed into a step-by-step guide focused on actionable advice in order to mitigate the costs and promote the benefit of open data on three levels at once: society, the disciplines and individual researchers. Our contribution may prevent researchers and research units from re-inventing the wheel when opening data and enable them to learn from our experience.
“With effect from 2021, all scholarly publications on the results from research funded by public or private grants provided by national, regional and international research councils and funding bodies, must be published in Open Access Journals, on Open Access Platforms, or made immediately available through Open Access Repositories without embargo….”
“Following a large consultation, we have updated our open access (OA) policy so it now aligns with Plan S. The changes will apply from 1 January 2021. …
These are the key changes to our OA policy.
All Wellcome-funded research articles must be made freely available through PubMed Central (PMC) and Europe PMC at the time of publication. We previously allowed a six-month embargo period. This change will make sure that the peer-reviewed version is freely available to everyone at the time of publication.
All articles must be published under a Creative Commons attribution licence (CC-BY), unless we have agreed, as an exception, to allow publication under a CC-BY-ND licence. We previously only required a CC-BY licence when an article processing charge (APC) was paid. This change will make sure that others – including commercial entities and AI/text-data mining services – can reuse our funded research to discover new knowledge.
Authors or their institutions must retain copyright for their research articles and hold the rights necessary to make a version of the article immediately available under a compliant open licence.
We will no longer cover the cost of OA publishing in subscription journals (‘hybrid OA’), outside of a transformative arrangement. We previously supported this model, but no longer believe that it supports a transition to full OA.
Where there is a significant public health benefit to preprints being shared widely and rapidly, such as a disease outbreak, these preprints must be published:
before peer review
on an approved platform that supports immediate publication of the complete manuscript
under a CC-BY licence.
This is a new requirement which will make sure that important research findings are shared as soon possible and before peer review.
Wellcome-funded organisations must sign or publicly commit to the San Francisco Declaration on Research Assessment(opens in a new tab) (DORA), or an equivalent. We may ask organisations to show that they’re complying with this as part of our organisation audits. This is a new requirement to encourage organisations to consider the intrinsic merit of the work when making promotion and tenure decisions, not just the title of the journal or publisher….”
“The revised Plan S maintains the fundamental principles
No scholarly publication should be locked behind a paywall;
Open Access should be immediate i.e., without embargoes;
Full Open Access is implemented by the default use of a Creative Commons Attribution CC BY licence as per the Berlin Declaration;
Funders commit to support Open Access publication fees at a reasonable level;
Funders will not support publication in hybrid (or mirror/sister) journals unless they are part of a transformative arrangement with a clearly defined endpoint.
But a number of important changes are proposed in the implementation guidance
In order to provide more time for researchers and publishers to adapt to the changes under Plan S, the timeline has been extended by one year to 2021;
Transformative agreements will be supported until 2024;
More options for transitional arrangements (transformative agreements, transformative model agreements, ‘transformative journals’) are supported;
Greater clarity is provided about the various compliance routes: Plan S is NOT just about a publication fee model of Open Access publishing. cOAlition S supports a diversity of sustainability models for Open Access journals and platforms;
More emphasis is put on changing the research reward and incentive system: cOAlition S funders explicitly commit to adapt the criteria by which they value researchers and scholarly output;
The importance of transparency in Open Access publication fees is emphasised in order to inform the market and funders’ potential standardisation and capping of payments of such fees;
The technical requirements for Open Access repositories have been revised….”
“Elsevier welcomes cOAlition S’s updated implementation guidance: “Accelerating the transition to full and immediate Open Access to scientific publications.” Elsevier fully supports and promotes open access. Authors can achieve full and immediate open access — and so be Plan S compliant — either by publishing their articles in our gold open access journals or publishing their articles gold open access in our hybrid journals….”