From Google’s English: “The document is organized in three sections. In the first part, the Working Group makes a comparison of the evolution of the positions reached by its institutions (members of the 2019-2020 Open Access Working Group) in the 2019-21 editions of the CWTS Leiden Open Access ranking . The classification is based on the percentage of open access publications available, which makes it possible to evaluate the progress of the institutions in the implementation of open access.
In the second part, four key factors of Group institutions that have helped to achieve outstanding open access results and thus to achieve a good position in the CWTS Leiden ranking in that category are identified and described :
Open access policies. Institutions with strong policies perform better than those without specific policies, beyond those required by funders. These policies should place deposit work flows at the center of academic activity and promote the consolidation of an institutional team to support the implementation of open access.
Availability and configuration of the institutional system (repositories/CRIS). The presence of an interconnected institutional repository and research information management system (CRIS) is crucial. The importance of capturing bibliographic metadata in CRIS and the transfer flow of metadata and files with the appropriate version of the text to the repository, where it is offered in open access or with an embargo period, is highlighted.
Institutional research support staff. It is critical to have a dedicated Open Access/Open Science training and support team within the institution, usually within the library. This team should offer guidance and assistance to researchers in preparing their publications for open access, validation of publications in CRIS, as well as in meeting the requirements of funding policies. Open access training may include topics such as copyright, user licences, and research data management.
Collaboration and institutional commitment. Collaboration and commitment between different actors are essential to successfully introduce open access in institutions. This implies the active participation of researchers, libraries, IT services and other relevant departments. The institution should foster an environment in which open access is valued and supported, and where its importance to research and institutional reputation is recognized….”