Thoth Archiving Network Workshop, November 2022 | Community-led Open Publication Infrastructures for Monographs (COPIM)

by Miranda Barnes

COPIM Work Package 7’s Thoth Archiving Network workshop was held virtually on Tuesday, 2nd November 2022.  Around 30 participants attended, and we thank all of you who participated and provided feedback.

Work Package 7 Lead Gareth Cole began the workshop with a presentation, updating attendees on the activities of the COPIM Project, including Opening the Future (Work Package 3), the Open Book Collective (Work Package 4), and the Thoth metadata management system (Work Package 5), Experimental Publishing (Work Package 6), and of course, Archiving & Preservation (Work Package 7). 

Gareth explained the overall values and goals of the COPIM Project and introduced the core objectives and activities of each work package. This led into the important discussion of the proposed Thoth Archiving Network, a collaboration between Work Packages 5 and 7, to create a simple dissemination system for small publishers to archive their monographs in a network of participating institutional repositories. Proof-of-concept has been developed and tested, and several universities have already agreed to take part.  

Small and scholar-led presses make up much of the “long tail” of publishers without an active preservation policy in place, putting their significant contributions to the scholarly record at risk. While large-scale publishers have existing agreements with digital preservation archives, such as CLOCKSS and Portico, the small press often languishes without financial or institutional support, alongside challenges in technical expertise and staff resource. The Thoth Archiving Network would not solve every issue, but it would be an initial step towards essential community infrastructure, allowing for presses to use a push-button deposit option to archive their publications in multiple repository locations. This would create an opportunity to safeguard against the complete loss of their catalogue should they cease to operate. 

For the second half of the workshop session, the attendees and COPIM colleagues were divided into three breakout rooms. The same two questions were posed for each group: ‘Would you be interested in joining the Thoth Archiving Network?’ and ‘What are the potential barriers for you joining the Thoth Archiving Network?’. 






League of Nations Archives now fully digitized | UN Archives Geneva

The UN Archives Geneva platform gives access to the fonds and collections managed by the United Nations Library and Archives in Geneva, including the archives of the United Nations in Geneva, the League of Nations (1919-1946), international peace movements (from 1870), and private papers.

It offers the possibility to search both the description of files or archival documents and in the full text of archival documents that have been digitized.



UCLA Library to expand global preservation work thanks to largest grant in its history | UCLA

Key takeaways:

In four years, the Modern Endangered Archives Program has published content from 11 collections, featuring more than 12,000 objects from 11 countries.
The program has preserved audio recordings, political ephemera, photography, newspapers and financial ledgers.
The preserved collections are publicly accessible and digitally preserved, while the physical materials remain in their origin countries.


Experimenting with repository workflows for archiving: Automated ingest | Community-led Open Publication Infrastructures for Monographs (COPIM)

by Ross Higman

In a recent post, my colleague Miranda Barnes outlined the challenges of archiving and preservation for small and scholar-led open access publishers, and described the process of manually uploading books to the Loughborough University institutional repository. The conclusion of this manual ingest experiment was that while university repositories offer a potential route for open access archiving of publisher output, the manual workflow is prohibitively time- and resource-intensive, particularly for small and scholar-led presses who are often stretched in these respects.

Fortunately, many institutional repositories provide routes for uploading files and metadata which allow for the process to be automated, as an alternative to the standard web browser user interface. Different repositories offer different routes, but a large proportion of them are based on the same technologies. By experimenting with a handful of repositories, we were therefore able to investigate workflows which should also be applicable to a much broader spread of institutions.



Experimenting with repository workflows for archiving: Manual ingest | Community-led Open Publication Infrastructures for Monographs (COPIM)

Barnes, M. (2022). Experimenting with repository workflows for archiving: Manual ingest. Community-Led Open Publication Infrastructures for Monographs (COPIM).

Over the course of the last year (2021-2022), colleagues in COPIM’s archiving and preservation team have been considering ways to solve the issues surrounding the archiving and preservation of open access scholarly monographs. Most large publishers and many University presses have existing digital preservation relationships with digital preservation archives, but small and scholar-led publishers lag behind due to lack of resource.

One of the potential solutions we have been considering is the university repository as open access archive for some of these presses. COPIM includes a number of scholar-led presses, such as Mattering Press, meson press, Open Humanities Press, Open Book Publishers and punctum books. Partners on the project also include UCSB Library and Loughborough University Library. In cooperation with Loughborough University Library, we began to run some preliminary repository workflow experimentations to see what might be possible, using books from one of the partner publishers.

Loughborough University employs Figshare as their primary institutional repository, so we began with this as a test bed for our experimentations.



The Effectiveness and Durability of Digital Preservation and Curation Systems | Ithaka S+R

Oya Y. Rieger, Roger C. Schonfeld, Liam Sweeney (2022) The Effectiveness and Durability of Digital Preservation and Curation Systems.

Executive Summary

Our cultural, historic, and scientific heritage is increasingly being produced and shared in digital forms, whether born-digital or reformatted from physical materials. There are fundamentally two different types of approaches being taken to preservation: One is programmatic preservation, a series of cross-institutional efforts to curate and preserve specific content types or collections usually based on the establishment of trusted repositories. Examples of providers in this category that provide programmatic preservation include CLOCKSS, Internet Archive, HathiTrust, and Portico.[1] In addition, there are third-party preservation platforms, which are utilized by individual heritage organizations that undertake their own discrete efforts to provide curation, discovery, and long-term management of their institutional digital content and collections.[2]

In August 2020, with funding from the Institute of Library and Museum Services (IMLS), Ithaka S+R launched an 18-month research project to examine and assess the sustainability of these third-party digital preservation systems. In addition to a broad examination of the landscape, we more closely studied eight systems: APTrust, Archivematica, Arkivum, Islandora, LIBNOVA, MetaArchive, Samvera and Preservica. Specifically, we assessed what works well and the challenges and risk factors these systems face in their ability to continue to successfully serve their mission and the needs of the market. In scoping this project and selecting these organizations, we intentionally included a combination of profit-seeking and not-for-profit initiatives, focusing on third-party preservation platforms rather than programmatic preservation.

Because so many heritage organizations pursue the preservation imperative for their collections with increasingly limited resources, we examine not only the sustainability of the providers but also the decision-making processes of heritage organizations and the challenges they face in working with the providers.

Our key findings include:

The term “preservation” has become devalued nearly to the point of having lost its meaning. Providers are marketing their offerings as “preservation systems” regardless of actual functionality or storage configurations. Many systems marketed as preservation systems usually address only some aspects of preservation work, such as providing workflow systems (and user interfaces) to streamline the process of moving content into and out of a storage layer.
Because no digital preservation system is truly turnkey, digital preservation cannot be fully outsourced. Digital preservation is a distributed and iterative activity that requires in-house expertise, adequate staffing, and access to different technologies and systems. While it is possible to outsource key components of the digital preservation process to a system provider, no digital preservation system is truly turnkey. Today, it is neither feasible nor desirable for a heritage organization to outsource responsibility for its digital preservation program.
Heritage organizations select preservation systems within the context of marketplace competition. Many observers believe that heritage organizations should support not-for-profit solutions based on shared values and other common principles. But this has not always been the principal driver of organizational behavior. Providers compete within a marketplace that recognizes organizational values as one characteristic among many, such as the total cost of implementation and the feasibility of local implementation.
The not-for-profit preservation platforms are at risk. They tend to have limited capital and have comparatively ponderous governance structures. As a result, many have not been able to innovate quickly enough to keep up with the needs of heritage organizations. Their business and governance models are often ill-suited to the demands of a competitive marketplace, even if growth is not their primary objective. It seems reasonable to forecast additional mergers or buy outs (if not outright failures) among this category of providers.
The growing reliance on profit-seeking providers carries risks. The profit-seekers tend to pursue a growth strategy, and by this measure they are succeeding. Private capital and a decision to scale across multiple sectors has enabled this category of providers t

Announcing the NASIG Model Digital Preservation Policy | NASIG Blog

NASIG’s Digital Preservation Committee is pleased to announce publication of the NASIG Model Digital Preservation Policy, an important new tool designed to help you measure, grow, and publicize your organization’s commitment to preserving its scholarship. It includes advice on identifying and taking first steps, more advanced options and activities, and opportunities to share and refine professional experiences. Developed in informal collaboration with the Library Publishing Coalition and the Society for Scholarly Publishing, the model policy is licensed under a Creative Commons Attribution-ShareAlike 4.0 International License.

Job: Community Support Engineer @ Webrecorder

The Community Support Engineer will work to support specific user communities and groups using Webrecorder tools, and serve as a liason between these communities and the rest of the development team.

Webrecorder is urgently looking for a community support engineer to work with the community, which is using Browsertrix Crawler, Browsertrix Cloud, and

The first priority for the community support engineer will be to support the work happening as part of the SUCHO web archiving effort and gaining a better understanding of fast-spaced state-of-the-art high-fidelity web archiving effort!

The Community Support Engineer will be able to:

Learn how a particular community uses Webrecorder tools
Provide expert support and advice to technical issues around Webrecorder tools
Open issues on GitHub and respond to existing issues, participating in the open-source development process
Response to technical questions on the Webrecorder forum and other community forums (Slack, Discord)
Let community members know when issues are fixed
Become more familiar with Webrecorder tools and how they interoperate
Gain a better understanding of high-fidelity web archiving!
Have an opportunity to contribute to Webrecorder tools development

This role is a great opportunity for a junior developer or someone with technical expertise who is interested in open-source software development.

No web archiving experience is needed!

An ideal candidate will have:

Familiarity with Linux or MacOS command-line
Some experience with Python or Javascript
Great communication skills, especially in communicating technical material in an easy-to-understand way
Some experience or interest in participating in an open source software development community
An interest in learning more about web archiving!

This will be a part-time, contract position at first with possibility of becoming full-time

The estimated compensation for the position will be $6000-$8000 full-time equivalent, with exact compensation depending on time avaiability and previous experience.

Please send inquiries and any questions to:

Webrecorder provides an equal opportunity for all. Candidates from backgrounds traditionally underrepresented in technology and open source spaces are especially encouraged to apply.


LOCKSS Community Manager | Stanford University Careers

The LOCKSS Program makes the award-winning LOCKSS distributed digital preservation software platform, used worldwide by hundreds of libraries in dozens of countries to preserve and provide authoritative access to digital content, including scholarly communications, Web archives, and institutional repositories. It also operates digital preservation networks like the Global LOCKSS Network (GLN), delivers digital preservation services to organizations like the CLOCKSS Archive, and supports other digital preservation initiatives, all powered by the LOCKSS software. It is an internationally recognized part of the Stanford University Libraries (SUL) portfolio, having a major programmatic impact on the operations of memory organizations globally.

Position summary:

The LOCKSS Program seeks a Community Manager to foster partnerships and serve as a thought leader in the digital preservation sphere. You will become a familiar external face in three of the LOCKSS Program’s key constituencies: libraries and memory organizations, scholarly publishers and content providers, and open source software developers. You will play a pivotal role in facilitating business and technical conversations between LOCKSS Program staff and existing or prospective stakeholders, to apply LOCKSS technologies toward establishing new digital preservation initiatives. Are you a creative communicator, enthusiastic about digital preservation and passionate about access to information? Join our dedicated team and help the scholarly community meet its digital preservation needs with the LOCKSS Program.

In this role, you will:


Pursue partnerships with libraries and publishers, but also state and national agencies, scholarly content providers, and other memory institutions, to form digital preservation initiatives using LOCKSS technologies.
Ensure continuity of institutional and interpersonal contact with existing and prospective partners.
Organize community outreach events to promote the LOCKSS Program and foster engagement, such as webinars, trainings and unconferences.
Develop informational and instructional materials for the LOCKSS Program’s Web site and documentation portal, and to aid in conducting technical and business conversations with partners.
Track, participate and help advance long term digital preservation both individually and through organizing and applying technical and community efforts


To be successful in this role, you will bring:

Bachelor’s degree and five years relevant experience, or a combination of education and relevant experience.
Experience in the areas of digital preservation, Web archiving, or digital libraries.
Excellent communication skills, both written and verbal, including the ability to bridge functional and technical resources by communicating effectively with individuals of varying systems expertise and business needs.
Knowledge of principles and techniques used in conducting management studies and in systems analysis.
Skill in conducting interviews and facilitating group meetings.
Skill in developing and conducting training programs.

In addition, preferred requirements include:

Experience with managing products or programs.
Demonstrated ability to manage multiple projects simultaneously.
Knowledge of various marketing elements (e.g. pricing, audience, channels, communication).
Demonstrated ability to understand the target audience life cycle and ability to convert leads into new business.
Excellent written and oral communication skills.

Why Stanford is for you:

Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more.