In 2008 Harvard’s Faculty of Arts & Sciences voted unanimously to adopt a ground-breaking open access policy. Since then, over 70 other institutions, including other Harvard faculties, Stanford and MIT, have adopted similar policies based on the Harvard model. In Europe, such institutional policies have, so far, been slow to get off the ground.
We are beginning to see that situation change.
The University of St Andrews has launched a new Open Access Policy, in effect from 1 February 2023, which harmonises the requirements from research funders, provides greater support to their researchers and aligns with the University’s strategy to “make their research findings widely available for local, national, and global benefit”. In the following interview, Kyle Brady, Scholarly Communications Manager at the University of St Andrews, describes the process which led to the new OA policy, highlights the benefits for the university and its researchers and shares practical tips for other institutions that might consider adopting similar policies towards making all publications openly available as quickly as possible….”
“11.1. Principle 1: Clause 10 of the IP Policy states that as employer the University generally holds copyright in works produced by employees, however the University waives ownership of copyright in scholarly materials. This is a long-standing commitment, enabling authors to enter into agreements with publishers and undertake the standard practice of signing publication agreements.
11.2. Principle 2: Waiving of copyright comes with the obligation to grant to the University a non-exclusive, irrevocable, royalty-free licence including the right for the University to sub-licence to third parties*. Clause 11 of the IP Policy sets out this ‘grant of rights’ by authors to the University, which acts to rebalance ownership and rights in scholarly works regardless of any downstream arrangements between authors and publishers. The sublicence essentially enables dissemination through the University’s repository system(s) which are in turn accessed by third party indexing services as well as researchers. Sections 14 and 15 of this policy specify the sub-licences and processes required for depositing accepted manuscripts of journal articles in the institutional repository and / or depositing other materials of a scholarly nature where required for compliance with external funding bodies….”
“The University of St Andrews has launched a new Open Access policy to harmonise the latest requirements from research funders and provide greater support to our researchers, as well as ensuring alignment with the open research objective in the University strategy to “make our research findings widely available for local, national, and global benefit” [University Strategy 2022-27].
You can read the full Open Access policy statement and details aimed at enabling our researchers to use the rights retained in their scholarly works: https://www.st-andrews.ac.uk/policy/research-open-research/open-access-policy.pdf
The University will require Accepted manuscripts for Articles published in Journals and Conference Proceedings to be deposited in Pure. Deposited manuscripts will be made available without embargo and with a Creative Commons CC BY licence.
The University will also require manuscripts for Books and Chapters to be deposited in Pure, but only where there is a funder mandate in place – for instance for Wellcome Trust or UKRI. Here a 12 month embargo is permissible as are alternative Creative Commons licences (although CC BY is preferred).
The full policy contains details on exceptions as well as ‘alternative options’.
The policy will be in effect for research outputs submitted after 01 February 2023….”