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Satellite events are partnered with the main OpenCon meeting in Washington DC, but can be customized significantly. For example:
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You can time shift the event to suit local times, or hold it on a different weekend.
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You could invite local speakers, have local workshops and panels as you please in addition to showing selected sessions from the main event.
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You could hold a shorter meeting, including only the sessions that are most relevant to your institution.
Here are some suggestions of the types of event we’ve imagined:
Small satellite event
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Book a small room
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Put on the live stream
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During workshops host informal discussions on the topics raised,
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Try to attract 15+ participants
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Plan a social event for informal discussions after
Large satellite event
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Book a lecture room
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Put on the live stream
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Provide some food
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Have a structured workshop or local speaker
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Try to attract 50 participants
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Organise a simple evening activity
Mini-conference
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Book a lecture room and breakout rooms
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Put on the live stream
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Have a few local elements including workshops and talks
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Try to attract 100+ participants
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Include some event swag, either sponsored or that you create
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Include food and drinks after the event
Extras to improve your event
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Coordinate with your local librarians—very important!
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Invite local policy makers
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Put on your own workshops
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Try and set up a local working group to help organize the meeting
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Write a blog post
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Take some pictures and send them in!
Workshop ideas: In the coming weeks, we’ll provide ideas for workshops to consider including as part of your OpenCon 2014 satellite event.